Registered Agent Annual Fee › What the letters have in common

What annual report solicitation letters have in common

Owners describe the same few features across states. We describe the pattern and name nobody, because the useful test is the sender’s status, not its brand. Mainstay Filing is our pick for people who would rather have the report filed by a provider they chose.

Some states send their own reminders by email or mail and some send none; your state’s site tells you how it notifies.
Feature	In a solicitation	In a state notice
Official styling	A seal-like logo, a government-sounding name, “final notice” or “renewal due” in capitals.	The state’s own name and web address are in the header and return address.
A price above the state’s	A flat fee for “filing” the report that is a multiple of the state’s fee.	The state’s fee, shown in the table, with no service charge.
Urgency	A short deadline, or the word “mandatory” without a statute.	A due date set by the statute, with a late fee printed on the state page.
A payment route off the state’s site	A mailed form, a different website or a phone number.	The state’s own online filing system.
Your details, copied	Your company name, address and agent, taken from the public record.	The same, but from the state and not asking for more than the filing fee.
A disclaimer, tucked away	Text that says the sender is a private company or that the document is an offer.	No disclaimer is needed, because the sender is the state.